Skip to Content

Federal Programs Calendar

Download the complete 2012-13 LEA Federal Programs calendar

Federal Programs Calendar

December 2012
Date Event Contact

Performance monitoring (Nov. 1-April 1).

Eve Carney
(615) 532-1245

Blue Ribbon School nominees invited to complete application.

Mike Koprowski
(615) 210-5483

TBA

Neglected and delinquent child count surveys completed by LEAs, SAs, and Tennessee Alliance for Children and Families due.

Liz Roper
(615) 253-0047

1

Breakfast Wavier due: Only those LEAs that have schools without a breakfast program and specific free and reduced percentages.

Sarah C. White
(615) 532-4714

3

ELDA results and Title III AMAOs and accountability charts.

Jan Lanier
(615) 532-6314

5-7

East Tennessee Title I Conference in Gatlinburg.

Steve Thompson
Thompsons18@k12tn.net

7-9

Charter school program monitoring in Memphis.

Rich Haglund
(615) 741-8486

11

Private school webinar.

Paula Gaddis
(615) 741-3262

15

TPRIC Board Meeting

Liz Roper
(615) 253-0047

15

Cohort 3, school improvement grant (SIG), fall application deadline.

Rita Fentress
(615) 253-5206

22

Private schools proportionate amount calculation.

IDEA Fiscal Management Consultants

22

Special education December census report (includes October Court Report).

TBD

31

LEA to complete quarterly expenditure report on e-Reporting.

Brenda Staggs
(615) 532-2490

George Amin
(615) 253-5711

Rosa Jennings
(615) 253-2187

31

LEA equipment self-monitoring.

Keep in LEA Office

CSPR, Part 1 submission period closes.

Linda Stachera
(615) 253-5209

Diane Perhac
(615) 532-6265

31

Coordinated school health mid-year program report due.

Sara Smith
(615) 253-4664

Upcoming Events

Continuous Events

January 2013

Continuous Events

February 2013

 

March 2013

 

April 2013

 

May 2013

June 2013

January 2013
Date Event Contact

Private school intent to participate form due to LEAs.

Paula Gaddis
(615) 741-3262

January-May legislative support.

Rich Haglund
(615) 741-8486

Elementary and Secondary Education Act (ESEA) performance monitoring (November 1-April 1).

Eve Carney
(615) 532-1245

LEAs receive ELDA materials for testing.

Jan Lanier
(615) 532-6314

Cohorts 2, 3, school improvement grant (SIG) milestone visit two.

Rita Fentress
(615) 253-5206

CSPR, part II submission period opens.

Linda Stachera
(615) 253-5209

Diane Perhac
(615) 532-6265

Prepare and submit Education Data and Exchange Network (EDEN) files due in February for neglected and delinquent: C113, C119, C125, C127, C135.

Linda Stachera
(615) 253-5209

TBD

Fiscal workshop in Jackson.

Fiscal Consultants

4

Title III AMAOs and accountability charts.

Jan Lanier
(615) 532-6314

Diane Perhac
(615) 532-6265

15

Cohort 3, school improvement grant (SIG) fall application awards.

Rita Fentress
(615) 253-5206

15

Coordinated school health quarterly program finance report due.

Jerry Swaim
(615) 532-6260

18

Certifications of employment from July 1 to December 31.

Keep in LEA Office

18

Principal attestation for Title I schools (SW and TA).

Eve Carney
(615) 532-1245

Keep in LEA Office

21-24

National Title I Conference in Nashville.

Debbie Owens
(615) 532-6297

Eve Carney
(615) 532-8539

23

Private school survey webinar.

Paula Gaddis
(615) 741-3262

30

Private schools submit intent to participate information to LEAs.

Paula Gaddis
(615) 741-3262

Back to Top

February 2013
Date Event Contact

LEAs select month for collecting attendance data for 2014 fiscal year consolidated application.

Brenda Staggs
(615) 532-2490

Elementary and Secondary Education Act (ESEA) performance monitoring (November 1-April 1).

Eve Carney
(615)532-8539

January-May legislative support.

Rich Haglund
(615) 741-8486

Charter grant recipient monitoring (statewide).

Rich Haglund
(615) 741-8486

CSPR Part II submission period closes.

Linda Stachera
(615) 253-5209

Diane Perhac
(615) 532-6265

TBD

LEAs complete private school enrollment/participation meeting.

Paula Gaddis
(615) 741-3262

TBD

Fiscal workshop in Knoxville.

Maryanne Durski
(615) 532-9510

1

ASR Non-Licensed Personnel.

Maryanne Durski
(615) 532-9510

1

Verification summary report for school lunch.

Sarah C. White
(615) 532-4714

1-17

Private school survey window.

Paula Gaddis
(615) 741-3262

TBD

Fiscal workshop in Nashville.

Maryanne Durski
(615) 532-9510

11

ELDA test window opens.

Jan Lanier
(615) 532-6314

15

Applications for Blue Ribbon School nominees due to the U.S. Department of Education.

Mike Koprowski
(615) 210-5483

15

Cohort 3, school improvement grant (SIG) winter application draft due

Rita Fentress
(615) 253-5206

21-22

English as a second langauge taskforce.

Jan Lanier
(615) 532-6314

Paula Gaddis
(615) 741-3262

Back to Top

March 2013
Date Event Contact

Elementary and Secondary Education Act (ESEA) performance monitoring (November 1-April 1).

Eve Carney
(615) 532-1245

On-site monitoring of McKinney-Vento grant recipients (March-May).

Paula Gaddis
(615) 741-3262

2014 fiscal year consolidated applications to be distributed by Elementary and Secondary Education Act (ESEA) Consultants.

Brenda Staggs
(615) 532-2490

January-May legislative support.

Rich Haglund
(615) 741-8486

Charter grant recipient monitoring (statewide).

Rich Haglund
(615) 741-8486

Cohorts 1, 2 school improvement grant (SIG) milestone visit three.

Rita Fentress
(615) 253-5206

ELDA testing window closes.

Jan Lanier
(615) 532-6314

13-15

West Tennessee federal programs conference at Pickwick Landing State Park.

Jennifer Roten

14-16

TNTESOL in Memphis.

Jan Lanier
(615) 532-6314

Paula Gaddis
(615) 741-3262

15

Cohort 3, school improvement grant (SIG) winter applications due.

Rita Fentress
(615) 253-5206

19-23

International TESOL in Dallas.

Jan Lanier
(615) 532-6314

22

ELDA assessment window closes.

Jan Lanier
(615) 532-6314

31

LEA to complete quarterly expenditure report on e-Reporting.

Brenda Staggs
(615) 532-2490

Back to Top

April 2013
Date Event Contact

Elementary and Secondary Education Act (ESEA) performance monitoring (November 1-April 1).

Eve Carney
(615) 532-1245

Cohorts 1, 2, 3 school improvement grant (SIG) budget revisions.

Rita Fentress
(615) 253-5206

On-site monitoring of McKinney-Vento grant recipients (March-May).

Paula Gaddis
(615) 741-3262

2014 fiscal year consolidated application assistance sessions.

Eve Carney
(615) 532-1245

Charter original/renewal submission to LEA and TDOE.

Rich Haglund
(615) 741-8486

January-May legislative support.

Rich Haglund
(615) 741-8486

SEA CSP directors meeting Washington, D.C.

Rich Haglund
(615) 741-8486

LEAs with vended meals or vended meals contracts must have these reviewed by the TDOE.

Sarah C. White
(615) 532-4714

TBA

Tennessee parental involvement survey opens.

Liz Roper
(615) 253-0047

Linda Stachera
(615) 253-5209

TBA

Fiscal training at Fall Creek Falls state park.

Brenda Staggs
(615) 532-2490

15

All visits to Title III schools “in improvement” completed.

Jan Lanier
(615) 532-6314

15

Cohort 3 school improvement grant (SIG) winter application awards.

Rita Fentress
(615) 253-5206

15

Coordinated school health quarterly program finance report.

Jerry Swaim
(615) 532-6260

15

Driver education data.

Jerry Swaim
(615) 532-6260

30

2014 fiscal year consolidated application submission.

Eve Carney
(615) 532-1245

April/May

Staff training for migrant summer programs.

Paula Gaddis
(615) 741-3262

Back to Top

May 2013
Date Event Contact

April/May

Staff training for migrant summer programs.

Paula Gaddis
(615) 741-3262

On-site monitoring of McKinney-Vento grant recipients (March-May).

Paula Gaddis
(615) 741-3262

TBA

Brustein and Manasevit conference.

Debbie Owens
(615) 532-6297

Eve Carney
(615) 532-1245

TELDSA sent to LEAs.

Jan Lanier
(615) 532-6314

TBD

Migrant recruiter training.

Paula Gaddis
(615) 741-3262

TBD

NASDME Conference and Board of Directors Meeting.

Paula Gaddis
(615) 741-3262

January -May legislative support.

Rich Haglund
(615) 741-8486

1

Immigrant count for Immigrant Grant taken.

Jan Lanier
(615) 532-6314

1

Coordinated School Health Continuation Application/End of Year Report due.

Sara Smith
(615) 253-4664

1

Professional development for English as a second language survey sent out.

Jan Lanier
(615) 532-6314

1

Title ID Application completion/submission by LEAs/SAs.

Liz Roper
(615) 253-0047

1

Office of Civil Rights/English as a second language Compliance Report.

Jan Lanier
(615) 532-6314

Lesley Farmer
(615) 253-1550

Consolidated Applications due.

ESEA Consultants

TBA

Fiscal training at Pickwick State Park.

Brenda Staggs
(615) 532-2490

TBA

Fiscal training in Sevierville.

Brenda Staggs
(615) 532-2490

TBA

State PTA meeting.

Liz Roper
(615) 253-0047

10

Office of Civil Rights reports begin to arrive.

Jan Lanier
(615) 532-6314

15

Immigrant Grant applications sent to qualifying LEAs.

Jan Lanier
(615) 532-6314

15

Body Mass Index Data due.

Rebecca Johns-Wommack
(615) 253-0065

End of School

Staff assurances Semiannual certification to LEA office.

Debbie Owens
(615) 532-6297

30

FRC End of Year Report.

Jan Bushing
(615) 741-0345

30

Middle school and high school Youth Risk Behavior Survey.

Mark Bloodworth
(615) 253-4747

30

Homeless Program Self-Monitoring Report.

Paula Gaddis
(615) 741-3262

31

ELDA scores arrive in LEAs.

Jan Lanier
(615) 532-6314

31

Health Scores: Data from two health department inspections of cafeteria.

Sarah C. White
(615) 532-4714

31

Application to participate in USDA Fresh Fruit and Vegetable Program. Only for LEAs with schools eligible to participate in USDA Fresh Fruit and Vegetable Program.

Sarah C. White
(615) 532-4714

Back to Top

June 2013
Date Event Contact

LEA to complete Quarterly Expenditure Report on e-Reporting.

Brenda Staggs
(615) 532-2490

ELDA scores to LEAs

Jan Lanier

Self monitoring forms from delinquent programs due.

Liz Roper
(615) 253-0047

Calculations of preliminary allocations.

Brenda Staggs
(615) 532-2490

Monitoring of migrant summer programs/migrant summer school staff training.

Paula Gaddis
(615) 741-3262

Evaluation of school improvement grant (SIG) funding.

Rita Fentress
(615) 253-5206

Team Reading of Consolidated Applications

Eve Carney
(615) 532-1245

Financial and identification information, including 501 (3C) if applicable, duns number, Edison information; menus and on-site visit by state consultant; and certification worksheets per meal pattern and grade level.

Sarah C. White
(615) 532-4714

Application to participate in USDA Seamless Summer Option.

Sarah C. White
(615) 532-4714

TBA

NDTAC Conference.

Liz Roper
(615) 253-0047

TBA

Tennessee Alliance for Children and families Conference.

Liz Roper
(615) 253-0047

1

PART B: Comprehensive Application for Special Education Services.

IDEA Fiscal Management Consultants

1

Physical Activity/Physical Education Annual Report; Mile Run Data due.

Rebecca Johns-Wommack
(615) 253-0065

1

Immunization Report for Homeless students.

Paula Gaddis
(615) 741-3262

14

ELDA scores to be verified and returned to Measure Inc.

Jan Lanier
(615) 532-6314

17

Immigrant Grant Applications due.

Jan Lanier
(615) 532-6314

30

Deadline for spending 2013 fiscal year McKinney-Vento grant funds (no carryover).

Paula Gaddis
(615) 741-3262

30

Submission of Individual Student Record (ISR) for each migrant student enrolled in district on the last day of school.

Paula Gaddis
(615) 741-3262

30

Reimbursement request for high cost special education students.

IDEA Fiscal Management Consultants

30

Special Education End of Year Report (includes February Court Report).

TBD

30

End of Year Report for Gifted.

Karen Willis
(615) 532-6240

30

Annual LEA Character Education Report.

Laura Nichols
(615) 253-6037

30

Annual LEA Alternative Education Report.

Laura Nichols
(615) 253-6037

Back to Top

Continuous Events
Date Event Contact

Monitoring LEA neglected and delinquent programs and parental involvement.

Liz Roper
(615) 253-0047

Family and community engagement training to LEAs.

Liz Roper
(615) 253-0047

LEAs document consultation with private schools concerning participation in federal programs for 2012-13 school year.

Paula Gaddis
(615) 741-3262

LEA review of possible migrant students.

Paula Gaddis
(615) 741-3262

Charter School Program Grant Management.

Rich Haglund
(615) 741-8486

LEA Charter Authorizing Training

Rich Haglund
(615) 741-8486

Pre-K Demographic Information: Collects EIS data: student enrollment, student classification, class data, staff data, and class assignment data.

TBD

Positive response surveys submitted at the start of the fall term and as new students enroll during the school year.

LEA submission of Occupational Surveys of potential migrant students

Paula Gaddis
(615) 741-3262

As needed

Immigrant Grants monitoring.

Jan Lanier
(615) 532-6314

As needed

English as a second language desktop monitoring.

Jan Lanier
(615) 532-6314

As needed

Updates of English as a second language plan.

Jan Lanier
(615) 532-6314

Throughout the year

Submission of Individual Student Record (ISR) for any migrant student who withdraws during the school year.

Paula Gaddis
(615) 741-3262

Monthly or as received

Update Migrant information in EIS.

Paula Gaddis
(615) 741-3262

As new migrant students are identified

Copy of Certificate of Eligibility (COE)

Paula Gaddis
(615) 741-3262

First day of school

Migrant free lunch list.

Paula Gaddis
(615) 741-3262

Prior to Obligation of Special Education Funds

Amendments to Individuals with Disabilities Education Act (IDEA).

IDEA Fiscal Management Consultants

Submit with your Special Education completion report

Carry-Over (21) Project report due.

IDEA Fiscal Management Consultants

Submit with Special Education Comprehensive Application or Additional contracts within 30 days of placement

Contracts necessary only for full time program(s) for individual or group of student(s).

IDEA Fiscal Management Consultants

90 days after project completion and/or December 30 (at the latest)

Special Education Federal Completion Report.

IDEA Fiscal Management Consultants

One time submission - only resubmit if changes are made to gifted plan.

LEA Plan for Gifted: Develop and implement a written plan for serving gifted students.

Karen Willis
(615) 532-6240

As needed

Functional Behavior Assessment.

Linda Copas
(615) 741-7790

Annually

Monitoring: Data is collected by monitoring staff or their designees on a prescribed number of records on the seven transition components prescribed in IDEA.

TBD

Annually

Post School Outcome Data.

Gayle Feltner
(615) 741-3834

Monthly

USDA SFA claim for reimbursement for lunch, breakfast, and snack.

Sarah C. White
(615) 532-4714

Monthly

USDA SFA Fresh Fruit and Vegetable claim for reimbursement. Only for LEAs with schools participating in Fresh Fruit and Vegetable Program.

Sarah C. White
(615) 532-4714

Monthly

USDA SFA Seamless Summer Option claim for reimbursement. Only for LEAs participating in USDA Seamless Summer Option. And only for those months where children were fed when school was out of session.

Sarah C. White
(615) 532-4714

Due upon annual inspection of program site

School - administered infant/toddler, preschool, and school age before & after school program Annual Report.

Jan Bushing
(615) 741-0345

End of School Year

State funded Pre-K Family Survey.

Connie Casha
(615) 741-9051

End of School Year

State funded Pre-K End of Year Program Report.

Connie Casha
(615) 741-9051

Upon notification

State funded Pre-K attendance data.

TBD

At the time of initial Consolidated Application

Designate LEA liaison for homeless students.

Paula Gaddis
(615) 741-3262

Prior to the beginning of the school year

LEA Policy to Implement McKinney-Vento Act.

Paula Gaddis
(615) 741-3262

Upon opening

Homogeneous Areas (HAs) previously recorded; current quantity; materials description  (including friable and non-friable asbestos containing materials)

www.tn.gov/education/support/ahera.shtml

Deborah Davis
(615) 532-1681

Every three years

Three-year Reinspection Report: LEA must have an accredited AHERA Inspector /Management Planner www.tn.gov/education/support/ahera.shtml

Deborah Davis
(615) 532-1681

Every 6 months from the date of the Management Plan

Periodic Surveillance Plan: Homogeneous Areas (Has); description of ACBM; area inspected and changes in ACBMs; date of removal of asbestos

www.tn.gov/education/support/ahera.shtml

Deborah Davis
(615) 532-1681

With budget detail

3% Fund Balance Test

Maryanne Durski
(615) 532-9510

AFR (Annual Financial Report) USDA Commodities

Maryanne Durski
(615) 532-9510